This page has information for all those wonderful people who give their time and energy to helping put the fair together. It is mainly aimed at the stallholders, but those helping with parking, infrastructure etc may also find this helpful.
Hopefully you will find most of what you need to know here. We will be putting up information and filling in the gaps in the next few weeks.
Stall Set Up & Decoration
Stalls should be decorated in a rustic way with greenery, flowers, bunting or anything with a rustic medieval feel. Please do not use large plastic signs
Stall set up is between 7 am and 12 noon on Saturday morning. You can drive your car onto the green to unload. However, all cars must be off of the green by 12 noon.
Medieval Dress
We ask all stall holders and helpers to wear medieval costumes. If you do not have anything you can borrow an outfit from the fair wardrobe.
Please contact Kim Edwards kim.edwards83@yahoo.co.uk
Card Payment, Floats & Expense
Float
A cash float will be provided for you on the day of the fair. You can collect them from the treasurer between 12pm and 1pm.
Please bring a container to keep your money in at the stall for the afternoon.
Cash on the day
You will probably accumulate cash during the day.
- Handing over cash: Any takings from your stall should be placed in a clear plastic bag marked with your stall name.
- Labelled bags will be provided
- You can take excess cash to the treasurer throughout the afternoon but please ensure it is in a bag marked with you stall name.
- At the end of the fair any remaining cash is handed into the treasurer in a bag marked with your stall name.
Instructions for SumUp:
- Download the SumUp App onto your phone – you do not need to create an account – just download the App.
- There are several SumUp Apps so please ensure you download the one shown below called: SumUp: Payments & POS
- Please try and do this ahead of the fair day in case there are any problems.
- Already have SumUp on your phone: before please ensure you update the App before the fair.
- On Saturday please have your phone fully charged as it will be your connection for card payment.
- The Treasurers Clare & Kevin will allocate a card reader machine to each stall on the day between 12pm and 1pm.
- Each machine has an independent 3 digit code which the phone will connect to. We will give you your code in advance of fair day. If required, we can log you in to the Abinger fair account and show you how to connect to the machine and process a sale.
- There will be wifi on the green and you will need to connect to that wifi as the mobile signal is quite poor. Instructions on how to connect to the wifi will be sent to you separately.
Expenses
Kevin and Clare are our treasurers. You can ask them any questions about expenses. Send your receipts to them as soon as possible to claim your expenses.
If you use any of your cash takings to pay expenses, please include a (small) slip of paper in your cash bag noting the amount, so that we can credit your stall with those takings in the Reveal on Sunday morning.
Contact details: kvnphill@aol.com and claresmithson@hotmail.com
Stall holders Parking
You can park in either of the two main car parks with a parking permit – the Manor car park and the one down Abinger lane. See the Car Park page for further information if you are new to this.
Parking Permits
You and your helpers can park for free using the provided parking permits.
You need to send your car registration details to Emma Desmier emmadesmier@hotmail.com before Thursday the 12th of June.
The permits then need to be printed and filled out with the registration details for each car and then placed in the windscreen. Only helpers who have given their details to Emma can park for free.
Stallholder toilets
Stallholders can use the toilets in the vestry in the church. There are also toilets in the village hall, local pub and mobile toilets outside the pub.
Health & Safety
There are 3 documents for this section which are linked here. Please read before the fair. Thank you:
Abinger Fair Emergency and Ambulance Plan
Abinger Fair Event Management Plan
Refreshments
Refreshments are provided for the stall holders and other helpers throughout the afternoon in the church vestry.
There will be drinks, sandwiches and cakes all provided courtesy of the Vestry Tea Team. Please bring water with you, bottles can be topped up in the vestry.
Rubbish
We will provide black bin bags for each stall.
We ask all stall holders to take home any rubbish generated by their stall and recycle as much as possible.
Reveal of Takings
“The Reveal” will take place at 4pm* 12 noon on the green by the church on Sunday 14th June. So anyone who helped at the fair is welcome to come along as they “Reveal” what the fair raised, including how each stall did. Drinks and nibbles will be provided.
* the time for “The Reveal” has been made later in the day to allow more time to count the takings and to recover! It is 4pm again for 2026
